Due Date Calculation - BiblioTECH Library Management System

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Due Date Calculation

FAQs & Help > Due Dates

1. Due Date Calculation     2. Limit Due Dates

The Circulation Manager uses three distinct methods to determine a Due Date:

Forced Due Date
When this is active, the selected date is used as the Due Date. This overrides all other Due Date calculation methods – you need a high level password to activate the option.

Period Loans
In Resource Manager, each resource can be assigned a 'Loan Mode' – the options are Year, Semester, Term, or Normal (Normal is set as default). When a Resource which is being loaned and it has a Loan Mode of Year, the Due Date will be the 'Year Due Date' which is set via the Circulation Options menu. Semester and Term loans are actioned in the same way.

Normal Loans
Generally, this is the mode used for the majority of resources. When loaning a Resource, the Due Date is calculated using settings from Circulation, Resource Manager, Patron Manager and System Utilities.


Limit Due Dates (LDD), Maximum Loan Days, and Maximum Loans



Calendar

BiblioTECH allows you to specify which days are 'working' and will automatically roll a Due Date forward if the calculated Due Date falls on a non-working day. In System Utilities you can adjust the Calendar to advise which days are library working days.
Note: In general, based on our experience, we recommend adjusting the Calendar from the Patron's perspective and not that of the Library staff (for instance in a school you would set a Pupil Free Day as non-working, however the staff may still be on-site).


How a Due Date is Calculated
The following procedure is used for 'normal' loans.
  1. BiblioTECH determines the MaxDays value that applies to the selected Resource and adds it to today's date.
  2. BiblioTECH then checks if this is after any of the effective LDDs; if so it uses the applicable LDD instead.
  3. Finally, BiblioTECH checks the Calendar and determines that if the Due Date falls on a non-working day it should roll forward the return date to the first working day after the date that otherwise would have been set as the Due Date.


Examples

John Smith

Level: 20; Group: Staff

Effective LDD: 12th of Dec. 2018

Effective Maximum Days: 999 (from Group 20)

Loan on 1st of Sept. 2018

1. Initial Due Date: 1st of Sept. 2018 + 999 Days = 27th of May 2021.

2. LDD check: This is after 12th of Dec. 2018, therefore use 12th of Dec. 2018.

3. Calendar Check: 12th of Dec. 2018 is a Wednesday (Working Day) so this is okay.

4. Final Due Date: 12th of Dec. 2018.

Mary Jones

Level:
3; Group: 34A

Effective LDD: 12th of Dec. 2018

Effective Maximum Days: 7 (from Level 3)

Loan on 3rd of Sept. 2018

1. Initial Due Date: 3rd of Sept. 2018 + 7 Days = 10th of Sept. 2018.

2. LDD check: This is before 12th of Dec. 2018, therefore okay.

3. Calendar Check: 10th of Sept. 2018 is a Monday (Working Day) so this is okay.

4. Final Due Date: 10th of Sept. 2018.

Loan on 30th of Oct. 2018

1. Initial Due Date: 30th of Oct. 2018 + 7 Days = 6th of Nov. 2018.

2. LDD check: This is before 12th of Dec. 2018, therefore okay.

3. Calendar Check: 6th of Nov. 2018 is the Melbourne Cup (non-Working Day) so roll the date forward.

4. Final Due Date: 7th of Nov. 2018.

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Victoria 3000
Australia
+61 3 9502 3056
9am - 12pm Victorian Public School Days

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Victoria, Australia 3000
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BiblioTECH International Pty. Ltd. ABN 79 087 036 235
Copyright © 1995-2018
BiblioTECH International Pty. Ltd. ABN 79 087 036 235
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